Marion County Oregon - Resignation of Members

Advisory Boards

Resignation of Members

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As the staff to an advisory board you are expected to facilitate the appointment, reappointment and resignation of members. While the board of commissioners is the appointing body, your role is to make sure the information needed to appoint is available to the commissioners. This includes when members do not choose to be reappointed or when a member resigns his or her position on an advisory board. Please review this section to ensure you understand these responsibilities.

When a Member Resigns Resignation Documentation

Certificate of Participation Next Steps

When a Member Resigns When a member indicates that he or she plans to resign from the committee, request a letter or e-mail from the member stating these plans. The letter or e-mail should be addressed to the chair of the advisory board and the board of commissioners.

Resignation Documentation If the resignation letter is not sent directly to the board of commissioners or the advisory board chair, make sure a copy is sent to both.

Certificate of Participation You may then request a certificate or letter of thanks for the departing member from the board of commissioners by using the BOC Volunteer Communication Form for Staff available on the Business Services/Volunteer Intranet page. The commissioners' office will construct the certificate according to the information that you have provided on the form. The board of commissioners may send a letter thanking the member for his or her service instead of a certificate. The certificate or letter will be mailed to the member.

Next Steps When a member chooses not to continue service on a county advisory board or resigns, and after the interested parties are notified and the certificate is ordered from the commmissioners, you can begin a recruitment for a new member. Instructions for recruiting new advisory board members is described in Appointment of New Members section of this online handbook.

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