Criminal Records Unit
The Criminal Records Unit is under the Operations Division and supports the Enforcement (patrol) Division of the Sheriff’s Office. The unit is responsible for the processing of all police reports generated by the Marion County Sheriff’s Office. All reports are filed (scanned into an electronic imaging system) and entered into a police records management system. The data entered into the records management system is reported yearly to the Federal Bureau of Investigation’s Criminal Justice Information System, who is responsible for the yearly publication titled “Crime in the United States”.
The criminal records unit is comprised of five full time technicians who process anywhere from thirty to almost forty thousand police incident reports a year. This section is literally the backbone of the sheriff’s office operations and is crucial in order to prosecute crimes. All police reports are funneled through the criminal records unit who is responsible for making sure that proper government agencies receive the reports and the necessary documents associated with a case. Examples include the District Attorney’s office that will prosecute the case, the Oregon Liquor Control Commission when an establishment or person is unlawfully serving alcohol to another person, the Oregon Department of Transportation when someone is involved in a motor vehicle accident and the Alcohol, Tobacco and Firearms administration when someone unlawfully possesses a firearm under Federal Law. Technicians also conduct local records checks and process requests for copies of reports that are releasable for public inspection. Technicians enter and maintain all persons and property into the Law Enforcement Data System – the State of Oregon’s statewide database that is accessible to all law enforcement agencies for purposes of confirming the existence of stolen items, missing or wanted persons and the like.
The criminal records unit is open to the public Monday through Friday from 8:00 a.m. to 5:00 p.m. After hours, weekends and holidays, the sheriff’s office jail (Institutions Division) takes over responsibility for answering inquiries and entering information into the statewide and national database for the Sheriff’s Office.
Frequently Asked Questions
Do you need to request a copy of a report?Do you need information on alarm licensing?Where can I obtain a criminal history record check on someone?
Answer: By law, only the Oregon State Police Identification Services Section can perform such a function. You may call them at 503-378-3070, or visit their website at: http://www.oregon.gov/OSP/ID/public_records.shtml
I received a citation to appear in court and lost the citation. Where do I go?
Answer: You need to contact either the Circuit Court or Justice Court if a Deputy Sheriff issued you a citation. If a City Police Officer issued you a citation, it is possible you need to contact the Municipal Court of that particular jurisdiction.
Marion County Circuit Court: 503-588-5105 (general information)
East Marion Justice Courts: 503-370-8087 (Salem)
North Marion Justice Court: 503-981-8101 (Woodburn)
I need to be fingerprinted, where can I get this done?
Answer: Oregon State Police Identification Services Section, phone 503-378-3070, or visit their website at: http://www.oregon.gov/OSP/ID/regulatory.shtml