Non-MCLEA (MCEA, MCJEA, FOPPO, ONA and Management)

Medical, Vision, and Prescription Plans

Non-MCLEA Health Plan Comparison
Non-MCLEA Enrollment Form 

Kaiser Permanente HMO

Plan Summary - Kaiser Medical HMO

Summary of Benefits and Coverage

Prescription Information
Enrollment Guide

Where to Find Care - Local Kaiser Facilities and Affiliated Partners

Urgent Care

Getting Care When Away From Home 
Access Your Benefits and Wellness Resources Online
TeleHealth Email, Telephone, and Video visits, now available
Alternative Care Benefit Information
Paying for Care

Gym Discounts for Kaiser Permanente Members

PacificSource

High Deductible Health Plan (HDHP) Medical, RX, Vision Plan Summary
Summary of Benefits and Coverage - HDHP

HDHP Vs. PPO

Traditional PPO Medical, RX, Vision Plan Summary

Summary of Benefits and Coverage - Traditional PPO

Find a Provider
Welcome Packet
Prescription Information
Access Your Benefits and Wellness Resources Online
TeleDoc Mobile App, Telephone, and Video visits, now available
Transition of Care Form when changing carriers to PacificSource.

Gym Discounts for PacificSource Members

Value added Benefits 2022.pdf

Opt Out Incentive Option

Employees who choose to opt out of medical/vision and dental coverage will receive a $200 per month incentive split between the first two paychecks of the month.  If employees have other medical coverage, they are eligible to opt out and can do so at any time during the year.  Proof of other coverage must be provided and submitted with the following form:

Non-MCLEA Opt Out Form

Dental Benefits

To enroll in a dental plan, you must also be enrolled in one of the above medical plans.  Employees may choose either dental plan with any of the medical plans.  There are two dental plans to choose from:

Delta Dental

Dental Summary of Benefits
Access Your Benefits Through myModa

Oral Health, Total Health Program: For Diabetic or Pregnant Members

Kaiser Permanente

Dental Summary of Benefits
Dental Enrollment Guide

Commuter Expense Reimbursement Account (CERA) Parking & Transportation Plans

The CERA Account allows you to use pre-tax dollars to pay for parking and transportation expenses such as van pool and mass transit.  Participating in the CERA may be started or stopped effective the first of any month.

There are two different sections of our CERA plan, and each have their own enrollment forms:

• CERA Parking – Marion County assigned parking, downtown at either Courthouse Square or the Marion County Courthouse, paid directly via payroll deduction, no reimbursement needed.
  

  CERA Parking Enrollment Form 
  

  
  
• CERA Transportation – Parking, vanpool, mass transit and other transportation options which are not arranged by Marion County, you pay the vendor and then get reimbursed. Contribution limits are set forth annually by the IRS. 
  
  To register for a CERA Transportation account, modify your election, or to seek reimbursement for applicable expenses, please log-in to your Consolidated Admin Services (CAS) account at:  CAS Online Portal
  

Flexible Spending Account (FSA)

Flexible Spending Accounts (FSA) allow you to defer money from your paycheck on a pre-tax basis to help pay for IRS-qualified expenses. Marion County offers two kinds of flexible spending accounts:  

• Health Care FSA: This account can be used to pay for eligible medical, dental vision, hearing and prescription expenses for you, your spouse and eligible tax dependents.   You cannot have a health care FSA and a health savings account at the same time.

• Dependent Care FSA: This account can be used to reimburse you for work related child care expenses for dependent children under the age of 13 and also for adult daycare expenses for a disabled spouse or IRS tax dependent over 13 years of age.

IRS guidelines set the contribution amount allowed for each type of FSA annually.  Some important details to consider when enrolling:

• You cannot transfer money from your Healthcare FSA to your Dependent Care FSA, nor vice versa.

• You must enroll for the entire plan year.  The only way to make any changes to elections is if you experience an IRS approved qualified life event.  Please contact Employee Benefits for more information if you believe this may apply to you.

• Claims for valid expenses must be submitted by the plan deadlines.  Save receipts because they likely may be needed to provide proof the expense qualifies.

• You may roll over up to $500 of Healthcare FSA contributions at the end of the year.  Any balances in excess of $500 will be forfeited, per IRS regulations.

• You may not roll over any balance left in the Dependent Care Account.  Any balance left will be forfeited, per IRS regulations.

• Participating in the FSA ends on the date you end employment with Marion County.  Balances will be forfeited.

Our health care and dependent care accounts are administered by

Consolidated Admin Services (CAS)

1-877-941-5956

FSA Forms and Resources

CAS Online Account Access

FSA Brochure

Employee Worksheet

A great resource to research healthcare items to see if they are deemed a qualified medical expense is:  FSA Store.Com.  You do not have to purchase items through that website.

Health Savings Account (HSA)

To be eligible for an HSA you must be enrolled in our high deductible health plan (HDHP).   Health Savings Accounts can be used to pay for qualified health care expenses, as determined by IRS Publication 502.  The IRS also sets the contribution limits annually.  

Some important details to consider when enrolling: 

• Marion County makes a contribution to your HSA.  This amount is dependent on enrollment level, and is prorated on length of coverage during the year.  Please see the link below for more information.

• You may make pre-tax contributions as well, or you may simply take the county contribution by itself.

• You can change your contribution amount during the plan year.  Changes can take one to two paychecks to be in place.

• To be eligible for the HSA you must not be covered under any other medical plan including Tricare, Medicare and health care FSA plans, unless it is also a high deductible plan.  You can participate in a Dependent Care FSA however.

• Health Savings Accounts allow you to defer money from your paycheck on a pre-tax basis to help pay for IRS-qualified expenses. 

• HSA funds can be used to pay for your Medicare Part A or B premiums after you reach 65 years of age.

• Balances at the end of the year roll over in full, without penalty.

• If you leave employment, regardless of reason, the account goes with you.

Our health savings account is administered through UMB Bank.  Please contact Marion County Employee Benefits for information on how to enroll.

Forms & Resources

HSA Employer Contribution Amount

HSA Employee Contribution Form

HSA Information Packet

A great resource to research healthcare items to see if they are deemed a qualified medical expense is: HSA Store.Com.  You do not have to purchase items through that website.

Disability Insurance

Both plans are underwritten by New York Life Insurance

Voluntary Short Term Disability Insurance

Employees may apply to purchase voluntary short term disability insurance, which covers themselves only.   If you are within 30 days of hire, or becoming eligible for benefits, your approval is guaranteed. If you are applying outside of this time period, your application will be subject to medical underwriting. 

This insurance would cover up to 60% of an employee's gross wages, after a 14-day waiting period has been satisfied.  You are required to use your accruals during your 14-day waiting period.  Short term disability covers a total of 11 weeks, after which your claim may transition to a long-term disability claim upon review by New York Life.

The premium amount is based on a formula involving age and income and is deducted on a post-tax basis from your paycheck.

Short Term Disability Forms & Resources

Short Term Disability Benefit Summary.pdf

Voluntary Short-Term Disability Insurance Certificate

How to Report a Short-Term Disability Claim

Voluntary Short-Term Disability Evidence of Coverage/Application Form

Voluntary Short-Term Disability Cancellation of Coverage Form

Long Term Disability Insurance (auto-enrollment)

Marion County provides long term disability benefits at no cost to the employee.  If the employee cannot work, due to a non work related illness or injury, the policy will pay 66.67% of their gross wages after a 90-day waiting period.  You must also exhaust your time off accruals before the payments will begin. 

We recommend filing your claim before reaching the end of your 90-day waiting period so New York Life has your file ready for their review.

If your disability deems you unable to return to work, and you separate employment, your claim remains active and you will still receive disability payments until a) New York Life deems you no longer disabled upon a review of your medical file or b) you reach social security age.   As well New York Life will continue to provide your life insurance policy, at the benefit level in place on your date of disability, at no charge to you.

Long Term Disability Forms & Resources

Long Term Disability Certificate

How to Report a Long Term Disability Claim

Life Insurance

Both plans are underwritten by New York Life Insurance

Group Term Life Insurance (auto-enrolled)

Marion County provides a term life insurance benefit through New York Life Insurance Company for all eligible employees at no cost to employees.  The benefit is equal to the employee's annual salary rounded to the next highest $1,000, payable upon the employee's death.  The eligibility waiting period is the first of the month following 30 days employment with the county.  This coverage includes accidental death and dismemberment, a seatbelt provision, and a living benefit.

Group Term Life Forms and Resources

Group Term Life Benefit Summary

Group Term Life Insurance Certificate

Accidental Death and Dismemberment Benefit Summary

Accidental Death and Dismemberment Insurance Certificate

Voluntary Term Life Insurance

Employees may apply to purchase supplemental coverage from New York Life Insurance Company for themselves and their spouses in units of $10,000 to a maximum of $300,000, as long as the amount does not exceed six times the employee's annual earnings.  Coverage for your unmarried children can be purchased in amounts of $2,000, $5,000 or $10,000.  The premium is paid through payroll deduction and the amount is based on the employee's age and tobacco use.  This coverage includes accidental death and dismemberment.   

It is the employee's responsibility to inform Employee Benefits within 30 days after the event if:

• They, or a covered spouse, are no longer a tobacco user;

• They divorce a covered spouse;

• They have child coverage, and the last child covered is no longer eligible due to marriage, age, or student status.

Life Insurance Needs Calculator

Voluntary Term Life Insurance and AD&D Information

Voluntary Term Life Insurance Certificate

Voluntary Term Life Insurance Enrollment Form

Voluntary Term Life Insurance Beneficiary Change Form

Voluntary Term Life Insurance Change Form (To increase or decrease the amount of coverage you wish to elect)

Voluntary Term Life Insurance Cancellation Form

Voluntary AD&D Insurance Certificate

Employee Assistance Program (EAP)

Contact Information 

Call 1-800-433-2320

Text: 503-850-7721

 Canopy EAP

Personal Consultation with an EAP Professional

Access up to six (6) counseling sessions face to face, over the phone, or online. Canopy EAP professionals will help identify problems, establish goals, make recommendations, and develop action plans in areas such as:

Work / Family / Life

Canopy will do the research for you. We will help locate resources and information related to Eldercare, Childcare, Identity Theft or anything else you may need.

Legal Consultations / Mediation

Call Canopy for a 30 minute office or telephone consultation at no cost with a network attorney/mediator. A 25% discount from the attorney's/mediator's normal hourly rate is available thereafter.

Financing Coaching

Coaches will provide 30 consecutive days of unlimited financial coaching, developing a needs analysis and an online written action plan to help develop better spending habits, reduce debt, improve credit, increase savings, and plan for retirement.

Home Ownership Program

Assistance and discounts for buying, selling, and refinancing.

Pet Insurance Discounts

Save up to 90% on vet bills for accidents, injuries, illnesses, genetic conditions, and emergency care for dogs and cats. Visit 'My Benefits' in the EAP Member Site.

Professional Service Programs

• Tax Preparation Q&A and discounted services
• Will Kit Questionnaire and online legal tools
• Life Coaching for personal or professional goals
• Gym Membership Discounts available via: Global Fit
  

LifeBalance

Discounts on outdoor adventures, travel, amusement, self-care, wellness resources and more. To access, log onto the EAP Member Site or visit Life Balance Program. Your activation code is: MCW2954

Download the LifePilot Mobile App

Not sure if the EAP would be useful to you? Take the confidential LifePilot Assessment to find out. Answer a few quick questions and the LifePilot will gauge any personal or work related concerns you may be experiencing and connect you to services. Search Canopy EAP in the App Store or Google Play.

Crisis Counselors are available 24/7/3

PERS (Public Service Retirement System)

Due to the complexity of Oregon PERS, and their  ever-changing regulations and requirements we ask that you please call PERS directly for any questions you may have.  They can be reached toll-free at: 888-320-7377. You can also visit them online, and view your PERS account, at PERS Online.

What is PERS?

The Oregon Public Service Retirement System administers the retirement program for eligible public sector employees.  

How do I become a member?

Unless you are already a member of the pension plan through previous public sector employment, new Marion County employees will become members of PERS after working six months in a qualified position, requiring at least 600 hours in a calendar year.  The effective date is the first of the month following this requirement.

What tier am I in?

There are 3 levels of PERS membership which are dependent on your date of hire: 

Tier One covers members hired before January 1, 1996.

Tier Two covers members hired between January 1, 1996 and August 28, 2003.

OPSRP covers members hired on or after August 29, 2003.

What is included in my PERS retirement?

Your retirement plan with PERS has two parts:  the pension and the IAP.

PERS Pension:

Marion County contributes to the pension plan, which is a defined benefit plan.  Members are vested in their pension plan after 5 years of service with at least 600 hours in each year. 

Individual Account Program (IAP)

Once becoming a member of the pension plan, 6% of your salary is then contributed to a tax-deferred Individual Account Program (IAP).  Currently Marion County contributes this 6% on your behalf.  Employees are vested in this plan as soon as the account is established.  If a newly hired employee is already a PERS member, their 6% IAP contribution will start with their first paycheck.

Frequently Requested Forms: 

 Tier One or Tier Two Pre Retirement Beneficiary Designation

IAP Pre-Retirement Designation of Beneficiary Packet

Information Change Request (updating name, address etc)

Employee Savings & Deferred Compensation Plans

Marion County's 401(k) and 457(b) Plans are administered by Voya Financial Services.   To start, change or stop contributions contact Voya's Portland Office at the number below, or use the customer online portal:

Portland Office: 503-937-0351 or 800-238-6281
Customer Service: 800-584-6001 (M-F 5am-6pm Pacific Time)

Customer Online Portal

457(b) Deferred Compensation Plans

All Marion County benefit-eligible employees are able to participate in the 457(b)Deferred Compensation Plan.  This plan allows you to contribute money on a pre or post tax basis to a 457(b) Plan administered by Voya Financial Services.  You may enroll at any time of year, you do not have to wait for Open Enrollment, and you may enroll in either or both plans.

Note: It may take up to 3 pay-cycles before the contribution begins.

457(b) Pre-Tax Deferral

The 457(b) Plan is pre-tax when deducted from your check, and you don't pay taxes until you start receiving payments, usually at retirement when you are in a lower tax bracket.

Roth IRA Post-Tax Deferral

Roth IRA is deducted post tax, so the taxes are taken care of when you  begin to receive payments.

457(b) Forms and Resources

 457 Plan Doc.pdf

457 Plan EZ Enrollment Form

457 Plan Final Paycheck Contribution Change Form

401(k) Employee Savings Plan

As a member of the management team, Marion County will set up a
401(k) Employee Savings Plan account for you and contribute a percentage of your salary into the account each pay period.

Percentage Contributed:

• 2.5% for Managers and Supervisors
• 7.5% for Elected Officials and Department Heads

Employee Benefits staff will establish your account with Voya.  Once the account is open, you may change allocations, elect to contribute and update beneficiary information.  Employees may also contribute to the account on a pre-tax basis through a payroll deduction. 

401(k) Forms and Resources

 401(k) Plan Doc

401(k) Plan Final Paycheck Contribution Change Form

Other Benefit Options

Domestic Partner
First Tech Federal Credit Union
HearPO, Hearing Care Discount Summary of Services
Amplifon
Paid Time Off