Criminal Records Unit

What does the Records Unit do?

The Criminal Records Unit is responsible for the processing of the approximately 25,000 police reports generated by Marion County Sheriff’s Office deputies.  All reports are scanned and entered into a records management system. The data is reported yearly to the FBI’s Criminal Justice Information System, which produces the publication titled “Crime in the United States.”

The Criminal Records Unit is crucial in order to prosecute crimes.  Unit members are responsible for making sure that proper government agencies receive the reports and the necessary documents associated with a case. Examples include the District Attorney’s office that will prosecute the case, the Oregon Liquor Control Commission when an establishment or person is unlawfully serving alcohol to another person, the Oregon Department of Transportation when someone is involved in a motor vehicle accident and the Alcohol, Tobacco and Firearms administration when someone unlawfully possesses a firearm under Federal Law.

Unit members conduct local records checks and process requests for copies of reports that are releasable for public inspection. They also enter and maintain all persons and property into the Law Enforcement Data System – the statewide database that is accessible to all law enforcement agencies for purposes of confirming the existence of stolen items and missing or wanted persons.

The Records Unit is open to the public Monday through Friday from 8:00 a.m. to 5:00 p.m. After hours, weekends and holidays, the Institutions Division takes over responsibility for answering inquiries and entering information into the statewide and national database for the Sheriff’s Office.